1. Agreement to Terms
By accessing or using iDeskHubs SecureDoc ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.
2. Description of Service
iDeskHubs SecureDoc is a cloud-based document management system that provides:
- Secure document storage and organization
- Multi-tenant architecture for organizations
- User access control and permissions management
- Document version control and audit trails
- Compliance and regulatory support features
3. Account Registration
3.1 Eligibility
You must be at least 16 years old to use the Service. By registering, you represent that you meet this requirement.
3.2 Account Security
You are responsible for:
- Maintaining the confidentiality of your account credentials
- All activities that occur under your account
- Notifying us immediately of any unauthorized access
- Using strong passwords and enabling multi-factor authentication
4. Acceptable Use
4.1 Permitted Use
You may use the Service only for lawful purposes and in accordance with these Terms.
4.2 Prohibited Activities
You agree NOT to:
- Upload illegal, harmful, or offensive content
- Violate any applicable laws or regulations
- Infringe upon intellectual property rights
- Attempt to gain unauthorized access to the Service
- Interfere with or disrupt the Service or servers
- Use the Service to distribute malware or spam
- Share login credentials with unauthorized parties
- Reverse engineer or attempt to extract source code
5. Content and Data
5.1 Your Content
You retain ownership of all content you upload to the Service. By uploading content, you grant us a limited license to store, process, and display your content as necessary to provide the Service.
5.2 Content Responsibility
You are solely responsible for:
- The legality of content you upload
- Ensuring you have rights to upload the content
- Compliance with data protection regulations
- Backup of your important documents
5.3 Data Processing
We process your data in accordance with our Privacy Policy. For organizations, additional data processing terms may apply.
6. Intellectual Property
The Service and its original content (excluding user content), features, and functionality are and will remain the exclusive property of iDeskHubs Technologies. The Service is protected by copyright, trademark, and other intellectual property laws.
7. Subscription and Payment
7.1 Fees
Certain features of the Service may require payment. All fees are stated in your subscription agreement and are non-refundable except as required by law.
7.2 Billing
Subscription fees are billed in advance on a monthly or annual basis. You authorize us to charge your payment method at the start of each billing period.
7.3 Cancellation
You may cancel your subscription at any time. Access will continue until the end of your current billing period.
8. Service Availability
8.1 Uptime
We strive to maintain high availability but do not guarantee uninterrupted access. The Service may be unavailable due to maintenance, updates, or circumstances beyond our control.
8.2 Modifications
We reserve the right to modify, suspend, or discontinue any part of the Service with reasonable notice when possible.
9. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, IDESKHUBS TECHNOLOGIES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:
- Loss of profits or revenue
- Loss of data or documents
- Business interruption
- Loss of goodwill
OUR TOTAL LIABILITY SHALL NOT EXCEED THE AMOUNT PAID BY YOU IN THE 12 MONTHS PRECEDING THE CLAIM.
10. Disclaimer of Warranties
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:
- Merchantability or fitness for a particular purpose
- Non-infringement
- Accuracy or completeness of content
- Uninterrupted or error-free operation
11. Indemnification
You agree to defend, indemnify, and hold harmless iDeskHubs Technologies from any claims, damages, obligations, losses, liabilities, costs, or expenses arising from:
- Your use of the Service
- Your violation of these Terms
- Your violation of any third-party rights
- Content you upload or share through the Service
12. Termination
12.1 By You
You may terminate your account at any time by contacting support or using the account settings.
12.2 By Us
We may terminate or suspend your account immediately, without prior notice, for conduct that we believe violates these Terms or is harmful to other users, us, or third parties.
12.3 Effect of Termination
Upon termination, your right to use the Service will cease immediately. We may delete your data in accordance with our data retention policies.
13. Governing Law
These Terms shall be governed by and construed in accordance with the laws of Nigeria, without regard to its conflict of law provisions. Any disputes shall be resolved in the courts of Lagos, Nigeria.
14. Changes to Terms
We reserve the right to modify these Terms at any time. We will provide notice of significant changes by:
- Posting the updated Terms on our website
- Sending email notification to registered users
- Displaying a notice within the Service
Continued use of the Service after changes constitutes acceptance of the updated Terms.
15. Contact Information
For questions about these Terms, please contact us:
- 📧 Email: legal@ideskhubs.com
- 📧 Support: support@ideskhubs.com